Board Roles and Responsibilities

Title: Member, Longfellow Community Council Board of Directors

Reports to: Membership

Objective: To protect the assets of the Longfellow community, to represent the interests of identified constituencies, to promote the steady growth of the Longfellow Community Council, and to be catalysts for active citizen participation in the community.

Responsibilities:           

(These responsibilities are outlined in detail below)

  • Hire and supervise Executive Director (Executive Committee)
  • Set the strategic direction and policies of the Longfellow Community Council
  • Monitor and understand the organization’s financial condition
  • Secure a fundraising plan
  • Represent the organization appropriately at both neighborhood and city-wide events
  • Create a manageable structure
  • Operate within legal and ethical guidelines
  • Set a positive example for current and potential board members
  • Make annual personal [and/or professional] financial commitment to LCC

Time Commitment:

  • Attend regularly scheduled board meeting – 10-11 per year, held on the third Thursday of every month
  • Participate actively in one or more committees
  • Attend General Membership Meetings (2 times per year), held in April and October.
  • Attend scheduled board retreats, planning meetings, workshops or other board development activities
  • Attend, support and participate in special events

Detailed Responsibilities:

Hire and supervise the Executive Director

1)             Determine the qualifications necessary for the position and prepare or review a written job description

2)             Develop a compensation system

3)             Provide yearly performance review

Set strategic direction and policies

1)             Develop values, vision, and mission statements

2)             Set realistic goals and objectives to accomplish the mission

3)             Review the mission and goals at least annually

4)             Work with the staff to prepare a long-range plan for the organization

5)             Spend at least one day per year developing annual and long-range plans for the organization

6)             Adopt policies to guide the staff, and record them in board meeting minutes and board policy book

7)             Maintain and review personnel policies

Monitor and understand the organization’s financial condition

1)             Approve the budget for the organization

2)             Regularly review the organization’s overall financial condition; take corrective action if financial condition is less than desired:

  • Financial statements (monthly)
  • Financial projections
  • Audits

3)             Compare monthly and annual performance to established budgets and forecasts; find ways to reward achievement of established operating goals; determine reasons for, and take measures to improve poor performance

4)             Safeguard and manage the organization’s assets

  • Internal control (segregation of duties and financial policies and procedures)
  • Compliance with federal and state regulations [501(c)3]
  • Oversight of financial record keeping

 

Fundraising

1)             Create a fundraising plan

2)             Help with the organization’s fundraising

3)             Help to diversify fundraising sources

4)             Look for creative ways to raise money

5)             Oversee fundraising records

 

Represent the Organization

1)             Work to maintain and extend public image – all board members are ambassadors

2)             Represent the community’s interests by collecting information on their needs and sharing information on the organization’s goals and plans

3)             Provide the community with reports on annual performance by working with the staff to plan and conduct annual meetings

4)             Develop ways to meet with specific neighborhood constituency on a consistent basis; examples include pocket meetings, potlucks etc.

 

Create a Manageable Structure

1)             Have job descriptions for directors and officers

2)             Delegate responsibilities to committees

3)             Follow articles and bylaws

4)             Orient new board members

5)             Evaluate performance of the board

6)             Maintain board records, including minutes

7)             Follow Roberts Rules of Order

 

Operate within Legal and Ethical Guidelines

1)             Read, understand, and conduct business according to the organization articles and bylaws

2)             Understand all contracts in which the organization enters with board authority

3)             Do not compete with the organization to its detriment or stand in the way of an organization opportunity

4)             Do not act independently on matters which should be decided by the entire board

5)             Hold all matters involving the organization in confidence until they have been publicly disclosed, or unless you are sure the information is a matter of public record or common knowledge

 

Set a Positive Example for Current and Future Board Members

1)             Attend all board meetings if possible and be prompt and attentive; absences from board meetings does not constitute freedom from responsibility for board decisions; actively participate in board decision-making process

2)             Attend regular training to keep abreast of current trends and practices

3)             Give as careful attention to the affairs of the organization as you would to your own business

4)             Work as a team with other board members

5)             Support the decisions made by the majority of the board, unless the actions are unethical, irresponsible, or illegal; if you disagree with a board action, have your dissenting vote recorded in the meeting minutes

6)             Read and understand the policies, articles, and bylaws of the organization

7)             Read and review the monthly financial statements and related information prior to board meeting

8)             Participate in Longfellow Community Council activities

9)             Participate in at least one LCC Committee

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